Facility Management Software Built for Teams That Keep Buildings Running.
Work orders, inspections, vendors, maintenance history, and photo documentation all organized in one place. TaskTag helps facilities managers keep every building running without paperwork or endless email chains.
Managing Buildings Shouldn't Mean Managing Chaos
Every facilities team faces the same daily grind — fragmented communication, missing records, and tasks that fall through the cracks. Sound familiar?
Jobs Lost in Group Texts
Maintenance requests arrive via text, verbal ask, or a quick message — then vanish with no owner, no priority, and no follow-up.
High impact · Daily occurrenceVendors Texting Progress Photos
Contractors send photos through WhatsApp and personal texts. No central record, no timestamps, no audit trail when disputes arise.
Documentation risk · CommonNo Record of What Was Done
When something fails or a question comes up, no one can find who did the work, when it happened, or what the outcome was.
Compliance risk · CriticalClipboards and Printed Checklists
Every inspection runs on paper. Completing them takes time. Finding them later — when you actually need them — is nearly impossible.
Operational drag · WeeklyNo Clear View Across Active Jobs
You can't tell which job has open tasks, which tech is behind, or where things stand without making calls or sending texts.
Visibility gap · DailyEmergency Repairs Falling Through the Cracks
Urgent issues get lost in the noise. No clear owner, no way to confirm a tech has arrived, no visibility until it's already a bigger problem.
Emergency risk · Unpredictable · High costTaskTag brings all your facility operations into one place
No more scattered texts, no more lost photos, no more guesswork about who's doing what.
Every Job Assigned and Tracked
Create a task, assign it to the right tech, and track it to completion. No more lost requests or missed follow-ups — everything has an owner and a status.
Complete Digital Documentation
Capture photos, notes, and vendor communications directly in the job. Everything is timestamped and linked to the record.
Full Job Record
Every task, assignee, and status kept in one exportable record. When a question comes up later, the answer is already there — no reconstruction needed.
Visibility Across Every Active Job
See open tasks, who's assigned, and GPS-verified clock-ins across every site. No more calling around to find out where things stand.
"We use TaskTag to organize safety protocols across multiple teams. Everyone knows where to find training, meetings, and updates, and we finally have a documented record of who completed what."
Watch the Story
Better Visibility Across Every Building
Outcomes reported by operations managers, maintenance supervisors, and building engineers after switching to TaskTag.
Real-time status visible to every stakeholder — no more chasing updates.
Every task, photo, note, and vendor message in one searchable place per job.
Job-Tagged Photos
Every photo timestamped and tied to the job — findable in seconds, never lost in a text thread.
Zero photos lostLive Team Communication
All parties collaborate inside each job — crew, vendors, and managers in one place.
In-app messagingGPS-Verified Clock-Ins
Every technician clocks in with location verified — proof of arrival on every job.
Auto location loggingHow TaskTag Runs Your Building
Create the Job
Manager creates a task, adds details and photos, and sets the priority — all from the app.
Assign to the Right Tech
Pick the technician, set the due date, and send it — they get notified instantly.
Complete the Work
Tech marks tasks done, attaches before and after photos, and logs hours — all from their phone.
Review the Work
Manager checks photos and task status from anywhere — no need to be on site.
Export the Record
Every task, assignee, and status exported in one report — ready when you need it.
Every Tool Your Facilities Team Needs — In One App
Built for field teams. Designed for managers. Loved by everyone in between.
Job & Task Tracking
- Assign jobs to the right technician
- Prioritize by urgency and due date
- Track every task to completion
Photo Documentation
- Before & after photos on every job
- Timestamped, job-tagged records
- Permanent audit trail
Punch List Tracking
- Flag every outstanding item before closeout
- Assign checklist items to the right tech
- Mark done with photos attached
GPS Time Tracking
- Verify technician arrival on site
- Payroll-ready digital timesheets
- Site attendance logs
Vendor Communication
- Chat directly inside jobs
- Keep conversations organized by job
- No more scattered email chains
Property Updates
- Share progress with property owners
- Attach photos to property reports
- Export the full job record on demand
Life Before & After TaskTag
See how facilities teams transform their daily operations within the first 30 days of switching.
The Old Way
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Emails & phone calls
Requests arrive through every channel and nothing is tracked or accountable.
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Paper inspections
Checklists get lost, skipped, or misfiled in a drawer before audits.
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Lost photos
Before/after proof scattered across personal smartphones with no backup.
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Missing work history
No record of what was done, when, or by whom on any asset or property.
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Vendor confusion
Contractors and staff communicate in silos — nothing aligned or on record.
Fully Accountable
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Tasks in One Place
Every job created, assigned, and tracked to completion — all from the app.
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Job-Tagged Photos & Checklists
Every inspection documented with timestamped photos and task checklists — permanently tied to the job.
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GPS-Verified Clock-Ins
Every site visit logged with location proof, arrival time, and clock-out — no more guessing who was where.
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Full Job Record
Every task, photo, and note kept in one exportable record — there when you need it.
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Project-Based Messaging
Every conversation tied to the job — crew, vendors, and managers all in one place, nothing scattered.
Facility Management Guides & Resources
Practical, SEO-optimised guides written for facilities managers, property managers, and building engineers.
Facility Inspection Workflow
A step-by-step walkthrough for building a repeatable digital inspection process — from checklist creation to compliance reporting.
Read More →
Preventive Maintenance Checklist
Build a maintenance schedule that prevents costly breakdowns. Includes ready-to-use templates for HVAC, plumbing, electrical, and common areas.
Read More →
Work Order Management Guide
Everything you need to build a work order process that eliminates email chaos — from request intake to close-out documentation.
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Building Maintenance Documentation
How to create a centralised documentation system for every building — photos, service records, vendor notes, and compliance files in one place.
Read More →
Maintenance Log: Track, Schedule, and Cut Downtime Costs
Why a digital maintenance log beats spreadsheets — and how to use it to reduce equipment downtime and prove ROI to property ownership.
Read More →
Maintenance Schedule Best Practices
How top facilities teams structure their maintenance calendars — recurring tasks, seasonal rounds, and priority tiers that keep buildings running smoothly.
Read More →Frequently Asked Questions
From facilities managers evaluating facility management software.
TaskTag is purpose-built for small to mid-sized facilities teams. Setup takes under an hour, there's no IT department required, and your team starts using it on day one — because it works like a mobile app, not enterprise software.
Unlike legacy CMMS platforms built for the back office, TaskTag is designed mobile-first for the field. Work orders, inspections, and asset tracking all live in a single app that technicians actually want to use — with a 4.9★ App Store rating to prove it.
Absolutely. Work order management is at the core of TaskTag. Submit requests via mobile, QR code, or web portal. Auto-assign to techs by zone or skill. Track status in real time. Close with photos and notes. Full audit trail included.
Yes. TaskTag includes a full facility inspection software module. Build custom checklists, schedule recurring rounds, capture photos during walkthroughs, collect digital signatures, and generate compliance-ready reports automatically.
Maintenance tracking software gives you full visibility over every asset, task, and technician in one place. You can prevent breakdowns, prove compliance, reduce costs, and make data-driven decisions about where to prioritize your budget.
Yes — TaskTag is mobile-first. The iOS and Android apps are full-featured, not afterthoughts. Field techs can receive work orders, complete checklists, scan asset QR codes, take photos, and log time — all without an internet connection.
Absolutely. TaskTag is built for multi-site portfolios. Manage work orders, assets, and teams across dozens or hundreds of locations from one centralized dashboard, with site-level reporting to drill down into each property.
Yes. TaskTag connects with leading property management, accounting, and building automation platforms via native integrations and a robust REST API. Our team can also support custom integrations for enterprise clients.
Most teams are fully operational within one business day. Sign up, invite your team, import your assets, and you're live. Our onboarding specialists offer free setup calls and video walkthroughs to get you moving fast.
Stop the Chaos. Start Running Better Buildings.
Join thousands of facilities teams who've replaced spreadsheets and sticky notes with one app.
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